City Clerk

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Contact Information

Karen Chasteen, Clerk



50 N. 5th Street




Additional Contact Info


To maintain and preserve the recorded history of the City of Richmond and to make these documents readily available to the citizens of Richmond.


The Municipal Clerk is the historian for the entire recorded history of the City and is the oldest position of public servants in local government. Over 200 years of history is on file in our Office. Municipal Clerks are the hub of government and is often the first point of contact with local government.

The Staff of the Clerk’s Office for the City of Richmond includes the Clerk, Deputy Clerk, and Ordinance Violations Specialist. 

The Clerk’s Office has three areas of concentration:

Records Management

The City Clerk files, tracks and archives for:

  • Ordinances 
  • Resolutions
  • Agreements 
  • Contracts
  • Meeting notices, agendas & minutes 
  • Historic Documents


  • Administers Oaths of Office
  • Prepares agendas, agenda packets and minutes for Common Council, Richmond Power and Light Board of Directors, Board of Public Works and Safety
  • Voter registration & absentee applications
  • Animal Control Licensing
  • Permits Issuance including: Handicap and Residential Parking Permits and Alarm Permits
  • Transportation Pass Issuance including: Bus Passes and Off-street Parking Pass

Ordinance Violation Bureau

All ordinance violation fines are paid in this office including parking, exterior maintenance, animals, etc.


  • Wedding ceremonies for Richmond residents can be performed on Wednesdays by appointment. Special arrangements are made for military personnel.


Forms & Documents

City Clerk




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Common Questions

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