POSITION: Sports and Recreation Coordinator
DEPARTMENT: Parks and Recreation
WORK SCHEDULE: As Assigned
JOB CATEGORY: PAT (Professional, Administrative, Technological)
FLSA STATUS: Non-Exempt
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge,skill, and/or ability required. The City of Richmond provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.
Incumbent serves as Sports & Recreation Coordinator for the Parks and Recreation Department, responsible for overseeing all sports-related operations, overseeing and organizing various programs, events or activities within the City of Richmond, and supervising personnel.
Oversees all sport-related operations for the Parks and Recreation Department. Develops and implements ongoing comprehensive sports and fitness programs for all age groups, including scheduling,budgeting, and staffing programs and facilities as appropriate.
Oversees, organizes, and implements various programs and special events throughout the year, such as community festivals, tournaments,competitions, performances, and other programs/activities. Coordinates use of various department and community resources, such as buildings, facilities,materials, equipment, supplies, and manpower.
Assesses sports and fitness-related programs and activities as well as social, cultural, and recreational needs of the community by preparing and submitting reports, proposals for additional and/or improved programs/activities to Superintendent as required. Implements programs upon approval.
Coordinates efforts through community out-reach for sports facilities, tournaments, entertainment and other duties as needed.
Provides plans for innovative opportunities in programming and funding, including participating in the grant writing process, serving as department liaison within the community, and developing alternative funding sources.
Supervises special programs employees, instructors, interns and volunteers, including communicating personnel policies and procedures, recruiting, interviewing and hiring job candidates,providing training, planning, delegating work assignments, evaluating performance, maintaining discipline and recommending correction as warranted.
Evaluates condition of sports facilities and equipment, ensuring necessary maintenance procedures are performed as required. Maintains inventory of all sports-related equipment, materials, supplies, and preparation of budget for needed items as appropriate.
Maintains regular communication with sports-related staff regarding department activities and project status, offering technical assistance and on-site leadership as needed. Conducts meetings, seminars, and on-site inspections to ensure department goals, policies, guidelines,standards, and philosophies are adhered to by coaches, staff, officials, users,advisory teams, and participants.
Formulates, prepares and submits budgetary requests,administers budget upon approval and oversees maintenance of financial accounts. Forwards financial records to appropriate staff or partner agencies accordingly. Assists Superintendent with long range planning and capital improvement project management as requested.
Promotes sports-related programs and activities within the community, including speaking engagements, designing brochures/fliers, social media, and preparing news releases and public service announcements.
Maintains accurate and organized records and prepares various reports, both verbal and written, for department staff, Parks and Recreation Board, and related agencies and organizations associated with sports and entertainment areas.
Creates, maintains, and oversees the recreation guide and website for department
Attends wellness meetings for the City as required
Assists other recreation program areas in planning and implementing programs and services as requested.
Attends various workshops/seminars as necessary.
Occasionally responds to emergency situations, such as patron and staff accidents.
Performs related duties as assigned.
The above statements reflect the general details considered necessary to describe the principal function of the job and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.
Baccalaureate Degree in Sports & Recreation, Physical Education or related field with 1-2 years previous experience required. Master’s Degree preferred. 1-2 years of successful experience in a position of similar stature may be substituted for each year of college along with the expectation to successfully complete ongoing training in parks and recreation.
Possession of or ability to obtain CPR and First Aid Certification.
Thorough knowledge of accepted practices and principles relating to recreation, sports, and special events management,with the ability to direct operations and implement programs to meet the recreational needs of the community.
Knowledge of and ability to make practical application of City/department policies and procedures and applicable OHSA safety policies and procedures.
Working knowledge of business management and/or accounting, budget administration, grant writing and community fund raising, with the ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
Working knowledge of and ability to make practical application of standard rules and regulations for various sports, including softball and junior league baseball. Ability to plan league activity, organize teams/leagues and develop an effective season game schedule.
Working knowledge of Standard English grammar, spelling and punctuation, and the ability to prepare and complete detailed written reports, financial reports, and grant requests within departmental deadlines.
Ability to oversee and direct all assigned staff and sports league officials, including communicating and administering personnel programs and procedures, analyzing workload and recommending increases/decreases in staff, interviewing and hiring job candidates, providing training and orientation, planning/delegating work assignments, evaluating performance, maintaining discipline and recommending correction action as warranted.
Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
Ability to effectively communicate orally and in writing with co-workers, other City departments,State Health Department and other State agencies, various boards and commissions, community groups, vendors,sports league officials and coaches, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
Ability to properly operate standard office equipment, including computer, calculator, copier,telephone, fax machine, digital camera, CD burner, binding machine and handheld radio.
Ability to file, post,mail materials, and maintain accurate and organized records.
Ability to compare or observe similarities and differences between data, people, or things.
Ability to compile,coordinate and evaluate data, make determinations, and present findings in oral or written form.
Ability to work with others in a team environment, often under time pressure, and on several tasks at the same time.
Ability to understand,memorize, retain, and carry out oral or written instructions.
Ability to apply knowledge of people/locations and plan/layout assigned work projects.
Ability to plan and present public speaking presentations and special events.
Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.
Ability to work extended, evening and/or weekend hours and occasionally travel out of town for meetings/workshops, sometimes overnight.
Ability to assist other recreation program areas as needed.
Ability to respond to emergency situations as needed and to use proper life-saving techniques and equipment while using sound judgment so as not to further endanger others o or self.
Ability to self-direct and self-motivate.
Possession of a valid driver’s license and demonstrated safe driving record.
DIFFICULTY OF WORK:
Incumbent performs duties which are broad in scope and impact, requiring consideration of many variables. Incumbent spends the majority of his/her time overseeing and directing daily division operations,and assessing and implementing various sports and fitness programs as well as event and activities within the community. Guidelines are not always clear and decisions are frequently made with little or no guidance from supervisor.
Incumbent makes substantial contributions in meeting the sports and fitness recreation needs of the community, exercising independent judgment in selecting and modifying programs/activities, maintaining clean/safe facilities, and adapting practices and procedures to maximize effective operations and ensure proper enforcement of regulations. Assignments are guided by broad policies and/or general objectives and guidelines. Work is periodically reviewed for soundness of judgment and conformance with department goals and policies.
PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other City departments, State Health Department and other State agencies, various boards and commissions, community groups, vendors,sports league officials, coaches, bands, event management, event entertainers,and the public for purposes of exchanging information, explaining/interpreting policies and procedures, coordinating activities, and rendering service.
Incumbent reports directly to Park Superintendent.
PHYSICAL EFFORT AND WORK ENVIRONMENT
Incumbent performs majority of duties outdoors in varying weather conditions, involving sun exposure, standing/walking at will,lifting/carrying objects weighing 25-50 pounds, pushing/pulling objects,bending, reaching, crouching/kneeling, close/far vision, color/depth perception, speaking clearly, hearing sounds/communication and handling/grasping/fingering objects. Incumbent may work with or be exposed to irate/hostile individuals. Incumbent occasionally works extended,evening and/or weekend hours and occasionally travels out of town for meetings/workshops, sometimes overnight. Incumbent occasionally responds to emergency situations as needed. Safety precautions must be followed at all times to ensure safety of public and employees.