POSITION: Safety Coordinator
DEPARTMENT: Human Resources
WORK SCHEDULE: 29 hours weekly, M-F, occasional evenings and weekends
JOB CATEGORY: PAT (Professional, Administrative, Technological)
FLSA STATUS: Non-exempt
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. The City of Richmond provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.
Incumbent serves as Safety Coordinator for City of Richmond facilities. Responsible for developing and maintaining safety training, workers compensation, and loss control functions for the City of Richmond. Works in coordination with the Health & Safety Officer.
Develop, maintain, and update the safety training portion of New Employee Orientation, including reporting accidents procedure, obtaining permission for performing license checks through state agencies.
Conduct new hire training and assist Health & Safety Officer in preparation of plans and procedures in accordance with state and federal regulations for emergency preparedness, i.e. natural disasters,evacuations, etc.
Conducts defensive driving class for employees with driving and/or license related problems.
Oversees CDL random drug testing, CDL tracking, and faxes CDL physicals to Indianapolis.
File all workers compensation claims with insurance carrier and process claims for loss control.Serves as liaison between employees and third-party administrators.
Inventory vehicles and current status of insurance. Assist with developing, maintaining, and updating vehicle accident reporting procedure, including preparing final accident report, maintaining log of vehicle registrations, and ensuring vehicles have registration and insurance information in case of an accident. Communicate with insurance providers and affected parties, ensuring required information is given, ensuring proper expediting of insurance claims,and answering questions about claims. Maintain records of accidents, reviewing them quarterly to discover possible trends.
Develop, maintain, and update personal injury accident reporting, including preparing final accident report and worker’s compensation report, reviewing accidents quarterly to discover possible trends, assessing each accident and determining cause, and making changes in procedure as needed. Communicate with worker’s compensation provider to ensure required information is given.
Maintain accurate and current OSHA log following OSHA rules and regulations, including entering accidents into log, updating log for inspections, filing previous five years of logs, submitting logs and other reports for final processing yearly, and posting summary of accidents during proper time frame. Perform OSHA refresher training.
Serve as backup for Health & Safety Officer.
Assist Human Resources department with pre-employment and ongoing testing, i.e. physicals, drug testing, motor vehicle check and background checks, when HR Assistant is unavailable.
Perform related duties as assigned by supervisor.
The above statements reflect the general details considered necessary to describe the principal function of the job and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.
Baccalaureate Degree in Occupational Health and Safety, Administration or related scientific or technical field preferred. Three (3) year of experience in related topics.
Possession of or ability to obtain required certifications, including Defensive Driving, Hazardous Materials Transportation, Power Industrial Trucks, Self Contained Breathing Apparatus,OSHA, Hazardous Waste, Red Cross CPR and First Aid, Confined Space Entry,Competent Person, Gauge and Playground Safety Inspector Qualification.
Ability to meet all hiring requirements, including passage of a physical exam and drug test.
Working knowledge of standard office practices, and ability to apply such knowledge to a variety of interrelated processes, tasks,and operations.
Working knowledge of standard English grammar, spelling and punctuation, and the ability to prepare written reports as required.
Ability to effectively communicate orally and in writingwith co-workers, other City departments,supervisors, employees, contractors,and the public, including being sensitive to professional ethics, gender,cultural diversities and disabilities.
Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.
Ability to operate standard office equipment, including computer, printer, and calculator.
Ability to file,post, and mail materials and copy data from one document to another.
Ability to understand, memorize, retain, and carry out oral or written instructions.
Ability to work alone with minimum supervision and with others in a team environment.
Ability to work on several tasks at the same time, often under time pressure.
Ability to count and make simple arithmetic additions/subtractions.
Ability to read detailed prints, layouts, specifications, and maps.
Ability to plan and present public speaking presentations and training.
Ability to regularly work extended hours and occasionally work evenings, weekends, and travel out of town for the purpose of training and seminars, sometimesovernight.
Ability to regularly respond to emergencies on 24-hour basis.
Possession of a valid driver’s license and demonstrated safe driving record.
DIFFICULTY OF WORK:
Incumbent performs a broad range of regular duties, which involve consideration of several variables.
Analysis and independent judgment is needed in selecting appropriate guidelines,instructions, or rules to apply to specific tasks. Decisions made are restricted by only the broadest policy and/or guidance from supervisor.
Incumbent ensures proper implementation of employee health and safety programs according to technical specifications and standard practices of the profession. Incumbent develops own objectives for areas of responsibility and establishes major departmental policies, procedures, and performance standards. Work is periodically reviewed for soundness of judgment, compliance with departmental policy and legal requirements, and adherence to instructions/guidelines.
PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers,other City departments, supervisors,sanitary district employees, contractors,and the public for the purpose of exchanging information, explaining and interpreting policies and procedures, and presenting subject matter to others through explanation and demonstration.
Incumbent reports directly to Human Resources Director.
PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs duties in a laboratory environment,involving sitting and walking at will, sitting for long periods,standing/walking for long periods, walking on uneven terrain, lifting/objects weighing less than 25 pounds, pushing/pulling objects, crouching/kneeling,bending at waist, reaching, keyboarding, close and far vision, color and depth perception, handling/grasping/fingering objects, speaking clearly, and hearing sounds/communication. Incumbent is exposed to normal hazards associated with wastewater and hazardous materials,including odor, fumes, dust, and noise. Incumbent may be required to work in confined areas for training and wear protective clothing, such as gloves, steel toed boots, safety jacket, and safety goggles.
Incumbent may work extended hours and occasionally works evenings, weekends, and travel out of town for the purpose of training and seminars, sometimes overnight. Incumbentis required to respond to emergencies on 24-hour basis when servicing as backup for Health & Safety Officer.