POSITION: Purchasing Manager
WORK SCHEDULE: 8:00 a.m. – 5:00 p.m.,M-F
JOB CATEGORY: PAT(Professional, Administrative, Technological)
FLSA Status: Non-Exempt
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. The City of Richmond provides accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.
Incumbent serves as Purchasing Manager for the Purchasing Division of the Finance Department, responsible for duties regarding all purchasing for the City of Richmond, coordinating contractual agreements, and administration of the online auction.
Administers division operations, including implementing purchasing policies and procedures, preparing specifications, bids and price requests for goods, supplies, and services, and reviewing and approving purchase order requests. Assists in the resolution of disputes between vendors and departments.
Participate in developing and updating purchasing policies with the City Controller and Law Department.
Administers City wide online auction through Public Surplus website. Sends out notices and required documents to all City departments. Collects all auction item information and enters into auction website. Maintain auction working with all City departments. Provides deposit details to Accounts Receivable for items that have been sold.
Recommends acceptance and/or rejection of bids for City departments and Board of Public Works and Safety.
Maintains accurate and organized files and records of all purchases, bids and/or quotes including supporting documentation.
Maintains current knowledge of procurement laws and practices. Occasionally attends conferences and workshops as required.
Performs related job duties as assigned.
JOB REQUIREMENTS AND DIFFICULTY OF WORK:
Associate’s Degree and/or equivalent training and experience.
Working knowledge of insurance policies and practices.
Ability to effectively communicate in a courteous and tactful manner with co-workers, supervisors,other City Departments and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities in providing adequate information for questions and concerns.
Ability to competently serve the public with diplomacy and respect, including in occasional encounters with individuals who are upset or hostile.
Thorough knowledge of federal, state, and City procurement laws and statutes. Ability to apply fundamental principles and make practical application of administrative practices and procedures in the area of purchasing.
Must have strong organizational and multi-tasking skills.
Ability to work with others in a team environment.
Ability to maintain accurate and organized records.
Ability to complete job assignments and tasks effectively amidst frequent distractions and interruptions.
Ability to type with speed and accuracy and working knowledge of and the ability to operate standard office equipment, including calculator, computer, keyboard, telephone, copy machine, fax machine, and various computer software programs such as word processing, spreadsheet, database, and permit programs.
Working knowledge of and ability to operate a computer and basic software, including but not limited to word-processing, spreadsheet, and database programs.
Working knowledge of standard grammar, spelling, and punctuation, and ability to prepare detailed written reports and proposals as required.
Ability to comply with all employer and department policies and work rules, including but not limited to, attendance, safety, drug free workplace and personal conduct.
Incumbent performs duties of the Department under the supervision of the Administrator in accordance with standard practices of the Department. Uses judgment only in making choices and taking action on various standardized and routine tasks. Decision making authority limited to providing information on matters related to insurance coverage. Errors are detected through notification from other Departments, agencies or the public.
PERSONAL WORK RELATIONSHIPS:
Maintains frequent contact with co-workers, other City Departments, and the public for the purpose of exchanging and explaining information.
Incumbent reports directly to the Deputy Controller.
PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs majority of duties in a standard office environment, involving sitting for long periods, walking/standing at will, lifting/carrying/pushing/pulling objects weighing less than 25 pounds, crouching/kneeling, keyboarding, close vision,speaking clearly and hearing sounds/communication. Incumbent may occasionally be exposed to violent/irate individuals. Incumbent may occasionally work extended hours, evening and travel out of town for business purposes, sometimes overnight.