Financial Compliance Coordinator

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Submission Deadline

Open Until Filled

More Information

Salary: $36,940.00-$40,634.00/Annually

Dept/Div: Mayor/Strategic Initiatives

FLSA Status: Non-Exempt

General Definition of Work

Performs intermediate skilled technical work securing and administering grants for neighborhood, housing, infrastructure, and programs for all departments and citizens, assisting with interpreting and monitoring grant requirements, representing the City during audits, assisting the public in their search for the appropriate department and funding, interpreting and applying various rules, regulations, policies, and procedures, and related work as apparent or assigned. Work is performed under the general direction of the Director of Strategic Initiatives.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

• Administers and monitors city grants focusing on neighborhood, housing, infrastructure, community, and city department projects.

• Formulates, prepares, and submits various reports and grant applications for the City as assigned

• Ensures departments stay within their financial guidelines.

• Interprets and applies a variety of rules and regulation, policies and procedures; assists with and monitors proper administration of various grant programs.

• Reviews the work of contractors and City departments, with assistance of building inspectors, engineering staff, and other City personnel, for compliance of grant regulations.

• Assists the public in their search for appropriate departments.

• Writes annual grant applications for Transit system which includes operations and capital purchases (buses and equipment).

• Assists with interpreting grant requirements dependent on the department and their need.

• Serves as liaison for the City with funding agencies, neighborhood associations, and general public; represents the City at audit finding meeting concerning grants.

• Coordinates the Blight Elimination program to ensure that contracts are created and taken to the Board of Works for approval; track all items associated with this particular reimbursement grant.

• Researches and works with the community in finding assistance that is available through government funding; assists the public when government funding does not exist for their need.

• Prepares the quarterly report to INDOT for Rose View Transit.

• Escalates issues to supervisors when needed.

• Serves as liaison to various boards and commissions.

• Performs related duties as assigned.

Knowledge, Skills and Abilities

Thorough knowledge of programs and related grant administration; thorough knowledge of the laws and regulations governing the implementation and administration of various grant programs; thorough knowledge of all source materials, references and resources, including federal and state policy and procedure regarding grants and grant based opportunities; thorough knowledge of the State contract and procurement processes, for the solicitation, drafting, funding, and execution of grant based contracts; general knowledge of standard office procedures, practices, and equipment; general knowledge of the policies, procedures and activities of the department; thorough knowledge of the records and reports which must be prepared and maintained; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; skill in grant writing, planning, and organization; ability to draft effective contracts and grant solicitation documents; ability to make arithmetical computations; ability to research and collect and organize data; ability to apply established policies, practices, and procedures; ability to gather and analyze facts on a variety of subject matter and to assemble reports; ability to communicate effectively both orally and in writing; ability to work alone with minimal supervision as well as with others in a team environment; ability to establish and maintain effective working relationships associates, contractors, department heads and management, elected officials, other departments, outside agencies, and the general public.

Education and Experience

Associate's degree in business, public administration, or related field and considerable experience in grant administration or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 25 pounds; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, reaching with hands and arms and pushing or pulling; work requires ability to adjust focus; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Complete Community Development Block Grant (CDBG) course through Office of Community and Rural Affairs (OCRA) within six months of hire.

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