Engineering/MS4 Coordinator

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POSITION: Engineering Coordinator/MS4 Coordinator

DEPARTMENT: Sanitary District

DIVISION: Engineering

SALARY:         $17.30 Per Hour

JOB CATEGORY: PAT (Professional, Administrative, Technological)

STATUS:                         Full-time

FLSA STATUS:               Non-exempt

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required.  The City of Richmond provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as Engineering Coordinator/MS4 Coordinator for the Engineering Division of the Richmond Sanitary District, responsible for work associated with MS4 stormwater program, asset management program, and providing administrative support and duties to department personnel and assisting customers as needed.


Oversee and implement MS4 stormwater program, in capacity as MS4 Coordinator, by completing or coordinating work associated with program minimum control measures (MCM’s), including all required reporting.

Coordinates and provides training for new and existing city employees and contractors on the minimum control measures (MCM) of the MS4 program (IDDE, Pollution prevention and good housekeeping, etc) along with other stormwater programs as directed.

Prepares a variety of drafts and finished materials, which may include technical content and terminology related to the activities of the department, including materials for meetings, speeches, presentations, and agenda items from notes, brief instructions, prior drafts, or voice recording equipment; reviews and/or edits materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate terminology.

Interacts and interfaces effectively with engineering department, sanitary board members, sanitary district employees, city department heads, as well as city employees, and works with members of the public to address complaints and concerns as directed.

Attends meetings and prepares agendas and minutes during normal and occasionally outside of normal business hours.

Performs administrative tasks and functions for the engineering department.

Assists with maintaining engineering department budgeting and accounting records using BS&A and other relevant software packages.

Monitors, organizes, and maintains physical and computer files for engineering department.

Researches information on the internet and in the electronic and hard copy files for government rules, regulations and codes, historical information and certified documents.

Answers telephone and receives office visitors, responding to inquiries, providing information and assistance, taking messages, schedules appointments, schedules special services, logs complaints, and directing calls/visitors to appropriate individual or department.  

Prepares requisitions and ensures proper documentation and authorizations for both regular purchase orders and blanket purchase orders.

Performs various clerical duties, including sorting/distributing daily mail/packages, updating and maintaining phone extension database, typing correspondence, entering data onto computer, and compiling, scanning, copying, and filing various reports.

Supports records retention efforts by scanning and cataloguing engineering records, which could include historical documents requiring special handling.

Scans, copies, collates, binds, and distributes documents.

Creates and maintains data pertinent to the department using appropriate software packages including; but not limited to NASSCO, BS&A, ESRI GIS, MS Office Suite.

Evaluate and determine a PACP/MACP rating for sanitary district assets using CCTV files and other available data.

Inputs sanitary district data into GIS as directed.

Assists Customer Service Manager with preparing documents for engineering project bids/quotes.

Ensures all customer service concerns and complaints are investigated and resolved as directed.

Occasionally may assist Engineering staff with their duties outside of typical office environment.

Performs related duties as assigned by supervision.

The above statements reflect the general details considered necessary to describe the principal function of the job and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.


High school diploma or GED.  Bachelor’s degree from an accredited college or university in Biology, Environmental/Natural Sciences, Environmental/Civil Engineering, or a related field is preferred.

Demonstrates high proficiency in preselection testing associated with the following: attention to detail, business math, critical thinking, organizational skills, problem solving, project management (budgeting), project management (time management), and written communication.

Demonstrates high proficiency in preselection Microsoft Excel testing.

Hold a NASSCO Pipeline Assessment Certification Program (PACP) & Manhole Assessment Certification Program (MACP) certification. If certification is not held at time of appointment it must be obtained within one (1) year of hire date.

Hold an Envirocert Certified Municipal Stormwater Management (CPMSMTM) certification. If certification is not held at time of appointment a CPMSMTM in-training certification must be obtained within two (2) years of hire date; and a certified CPMSMTM certification must be obtained within five (5) years of hire date.  

Failure to acquire a NASSCO PACP or MACP certification or an Envirocert Certified Municipal Stormwater Management certification within the specified time periods shall result in being terminated from the position.  The District Engineer shall have the authority to extend the time required to obtain the certifications by up to (3) additional months when deemed necessary or appropriate.

Working knowledge of Indiana MS4 stormwater program regulations and requirements.

Maintains, or ability to obtain, an Indiana Notary Public licensure.

Knowledge of and ability to follow rules and regulations set forth by the Sanitary District.

Knowledge of and ability to operate computer and software, including word processing, spreadsheet, and database programs, and other software related to GIS, PACP, MACP, and finance.

Working knowledge of standard office practices, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and written reports as required.

Ability to type with speed and accuracy and properly operate standard office equipment, such as computer, printer, copy machine, fax machine, typewriter, calculator, and multi-line telephone system.

Ability to effectively communicate orally and in writing with co-workers, other City departments and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to understand, memorize, retain, and carry out oral or written instructions.

Ability to file, post, mail materials and maintain accurate and organized records.

Ability to compute/perform arithmetic operations, such as calculating payments and collecting fees.

Ability to compile and coordinate information, make determinations, and present findings in oral or written form.

Ability to work alone with minimum supervision and with others in a team environment, often under time pressure, and on several tasks at the same time.

Ability to read and interpret financial reports, budgets, construction plans and technical specifications.

Ability to maintain accurate records and files, handle money, make change, prepare receipts and maintain an accurate cash drawer.

Ability to occasionally travel out of town for meetings/conferences, but not typically overnight.

Possession of a valid driver’s license and demonstrated safe driving record.


Incumbent performs regular, recurring duties according to a flexible customary routine, with priorities determined by supervisor and service needs of the public.  Assignments are guided by broad policies and/or general objectives, with incumbent referring to supervisor for unusual matters.  Decisions are always determined by specific instructions or existing, well-established policies and procedures.  Errors in work are primarily detected or prevented through department checks.  Undetected errors could result in exposure to financial liability.


Incumbent maintains frequent contact with co-workers, other City departments, and the public for the purpose of exchanging information and rendering service.

Incumbent reports directly to District Engineer.


Incumbent performs duties in a standard office environment and in the field, involving sitting/walking at will, sitting/standing/walking for long periods, lifting/carrying objects weighing 25-50 pounds, pushing/pulling objects, crouching/kneeling, bending, reaching, keyboarding, close/far vision, color/depth perception, hearing sounds/communication, speaking clearly and handling/grasping/fingering objects.  Incumbent is occasionally exposed to normal hazards associated with construction sites, including equipment, traffic, dirt, dust, vehicle fumes, noise, extreme temperatures and wet/icy conditions.  Safety precautions must be followed at all times to avoid injury to self and others. Incumbent may be required to work with irate individuals.  Incumbent occasionally works extended hours and occasionally travels out of town for training/seminars, but not typically overnight.

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