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Frequently Asked Questions (FAQs)

 

 Below are the most frequently asked questions the Law Department receives from the public.

 

• What is the telephone number for pro-bono lawyers?

• Can the Richmond Law Department provide me with pro-bono assistance?

• Can the Richmond Law Department provide me with legal advice?

• What is the telephone number for the Wayne County Public Defender’s office?

• What is the telephone number for the Wayne County Recorder’s office?

• What is the telephone number for the Indiana Attorney General’s office?

• What is the telephone number to the post office?

• What do I need to do if I have received an alarm violation?

• Where can I get the application to apply for an alarm permit?

• How can I let the law department know why my alarm was triggered after I receive a violation notice?

How many "free" false alarms do I get in a calendar year?

• What information do I need to provide the Law Department if I would like to apply for a transient vendor’s permit?

• What is a transient vendor’s permit?

• How long does it take to obtain a transient vendor’s permit?

• Where can I get an application to apply for a transient vendor’s permit? 

• What should I do if I have a non-emergency complaint?

• How do I submit a non-emergency complaint?

• I cannot find the record I want to look at on Laserfiche – how do I request a public record?

• I am trying to locate information about a Public Works bid that may have been awarded – how do I find out who won a bid?

• What is the difference between a request for information and a public records request?

• Do I need to fill out a public records request if I only want to submit a zoning or building compliance letter request?

• I work for a title company and am inquiring about a property with a weed lien – who should I submit my request to?

• I work for a title company and am inquiring about a property to determine if there are any exterior maintenance issues (outstanding exterior maintenance citations) – who should I submit my request to?

I work for a compliance company and I am trying to obtain a zoning/building compliance letter – how do I submit that?

I work for a compliance company and I would like to receive copies in connection with a zoning/building compliance letter – do I have to fill out a public records request form?

How much will I be charged for any copies I would like to have in connection with a Public Records Request?

How long will it take for the City to provide me with the records I have requested?

 

FAQs (Answers)

 

• What is the telephone number for pro-bono lawyers?

 ♦ 765-983-5053 or toll free 800-935-5053

Please visit the Whitewater Valley Pro Bono website for additional information.

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• Can the Richmond Law Department provide me with pro-bono assistance?

 ♦ The Richmond Law Department will not provide private legal advice to citizens.  Please contact a private attorney or a pro-bono lawyer for any private criminal or civil matters.  Unfortunately, the Law Department staff cannot provide referrals.

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 Can the Richmond Law Department provide me with legal advice?

 ♦ The Richmond Law Department will not provide private legal advice to citizens.  Please contact a private attorney or a pro-bono lawyer for any private criminal or civil matters.  Unfortunately, the Law Department staff cannot provide referrals. 

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• What is the telephone number for the Wayne County Public Defender’s office?

 ♦ 765-973-9263

(Superior Court III: 765-973-9211)

Please visit the Wayne County website for any county related questions.

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• What is the telephone number for the Wayne County Recorder’s office?

 ♦ 765-973-9235

Please visit the Wayne County Geographical Information System (GIS) to access property information.  Please visit the Wayne County website for any county related questions.

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• What is the telephone number for the Indiana Attorney General’s office?

♦ 317-232-6201

Please visit the website of the Office of the Indiana Attorney General.

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• What is the telephone number to the post office?

 ♦ 765-966-7631 or 765-966-7631 or toll free 800-ASK USPS (800-275-8777)

Please visit the website of the United States Postal Service

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• What do I need to do if I have received an alarm violation?

♦ If you have a permit, you need to contact the Law Department to explain why the false alarm occurred.  If you do not have a permit, you need to submit an application to the City Clerk’s office and need to review the Alarm provisions of the Richmond City Code Chapter 120.

Please e-mail the Law Department assistant with all details of why the false alarm occurred or submit a written letter to the Law Department, 50 North 5th Street, Richmond, Indiana, 47374.  Please include all violation information with the explanation.

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• Where can I get the application to apply for an alarm permit?

♦ The application may be obtained from the City Clerk's office located on the second floor of the City Building above the police station, 50 North 5th Street, Richmond, Indiana, 47374.

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• How can I let the law department know why my alarm was triggered after I receive a violation notice?

♦ Please e-mail the Law Department assistant with all details of why the alarm occurred or submit a written letter to the Law Department, 50 North 5th Street, Richmond, Indiana, 47374.  Please include all violation information with the explanation.

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• How many “free” false alarms do I get in a calendar year?

♦ If you have a valid permit, each permit holder gets three (3) “free” false alarms in a calendar year.  Please review the Alarm provisions of the Richmond City Code Chapter 120.

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• What information do I need to provide the Law Department if I would like to apply for a transient vendor’s permit?

♦ Please review Richmond City Code Chapter 122.

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• What is a transient vendor’s permit?

♦ A transient vendor’s permit is for door-to-door salespeople.  If you wish to obtain a permit you should review the Transient Vendor provisions of the Richmond City Code Chapter 122 prior to submitting an application (Transient Vendor Application).

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• How long does it take to obtain a transient vendor’s permit?

♦ Incomplete applications will not be considered or reviewed.  The Law Department has at least twenty (20) days to review complete applications (Transient Vendor Application) prior to issuing the permit.  See Richmond City Code Chapter 122.

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• Where can I get an application to apply for a transient vendor’s permit?

♦ Transient Vendor Application

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• What should I do if I have a non-emergency complaint?

♦ Please contact 765-983-7247 for non-emergency complaints or visit the RPD Online Reporting System.

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• How do I submit a non-emergency complaint?

♦ Non-emergency complaints may be submitted online at the RPD Online Reporting System or visit the Richmond Police Station during business hours at 50 North 5th Street, Richmond, Indiana, lower-level first floor.

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• I cannot find the record I want to look at on Laserfiche – how do I request a public record?

♦ Public Records requests must be submitted in writing on the Law Department’s request form (Public Records Request Form).  All requests must articulate with reasonable particularity what document is being requested.  Charges for copies and actual postage must be paid for prior to release of any copies (See the Copy Fee Schedule in accordance with City Ordinance No. 59-2010).

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• I am trying to locate information about a Public Works project that may have been awarded – how do I find out who submitted bids or who won a bid?

♦ You may view the minutes of the Board of Works for free on Laserfiche or you may view the meeting for free at WGTV’s website.  Otherwise, you may fill out and submit a Public Records Request Form to the Law Department.  The City of Richmond is not required to respond to general requests for information.

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• What is the difference between a request for information and a public records request?

♦ According to Indiana Code, public records requests submitted must “identify with reasonable particularity” the record being requested.  The City is not required to respond to general requests for information.  Some requests for information may be treated as public records requests if enough information is provided to allow the City to determine what document is being requested.  However, the City is not required to search through all files or papers to locate an overly broad or a vague request and all requests must be submitted on the Public Records Request Form.

Many records (minutes, agendas, ordinances, contracts, etc.) are located online at the City’s Laserfiche website for free and prior meetings can be viewed for free at WGTV’s website

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• Do I need to fill out a public records request if I only want to submit a zoning or building compliance letter request?

 ♦ If your request asks for available copies, you must also submit a Public Records Request to the Law Department on the Public Records Request Form and the request must identify with reasonable particularity what zoning or building documents you are seeking.  Charges for copies and actual postage must be paid for prior to release of any copies (See the Copy Fee Schedule in accordance with City Ordinance No. 59-2010).  If your request does not ask for copies, you will not be required to submit a Public Records Request.  Under the Indiana Access to Public Records Act, there are no prescribed timeframes when the records must be produced by the public agency and generally records must be produced within a reasonable period of time, considering the facts and circumstances and zoning documents are typically located within two to three weeks of the receipt of the request.

 

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• I work for a title company and am inquiring about a property with a weed lien – who should I submit my request to?

♦ Please submit your request by e-mail to the Department of Metropolitan Development assistant.  Requests may also be mailed to the Department of Metropolitan Development at 50 North 5th Street, Richmond, Indiana, 47374.  Under the Indiana Access to Public Records Act, there are no prescribed timeframes when the records must be produced by the public agency and generally records must be produced within a reasonable period of time, considering the facts and circumstances and zoning documents are typically located within two to three weeks of the receipt of the request.

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• I work for a title company and am inquiring about a property to determine if there are any exterior maintenance citations or judgments – who should I submit my request to?

♦ Please submit your request by e-mail to the Law Department assistant.  Requests may also be mailed to the Law Department at 50 North 5th Street, Richmond, Indiana, 47374.  Under the Indiana Access to Public Records Act, there are no prescribed timeframes when the records must be produced by the public agency and generally records must be produced within a reasonable period of time, considering the facts and circumstances and zoning documents are typically located within two to three weeks of the receipt of the request.

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• I work for a compliance company and I am trying to obtain a zoning/building compliance letter – how do I submit that?

♦ Please submit your request by e-mail to the Richmond City Planner.  Requests may also be mailed to the City Planner at 50 North 5th Street, Richmond, Indiana, 47374.

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• I work for a compliance company and I would like to receive copies in connection with a zoning/building compliance letter – do I have to fill out a public records request form?

♦ Yes.  All Public Records Requests must be submitted to the Law Department on this form and all copies must be paid for (along with any actual postage costs) prior to release of the record copies.  See the Copy Fee Schedule in accordance with Richmond City Ordinance No. 59-2010.  Under the Indiana Access to Public Records Act, there are no prescribed timeframes when the records must be produced by the public agency and generally records must be produced within a reasonable period of time, considering the facts and circumstances and zoning documents are typically located within two to three weeks of the receipt of the request.

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• How much will I be charged for any copies I would like to have in connection with a Public Records Request?

♦ Charges for copies and actual postage must be paid for prior to release of any copies in accordance with Richmond City Ordinances.

Police Accident Reports are not subject to the City's uniform fee schedule and will be charged $8.00 in accordance with Richmond City Ordinance No. 59-2007 (which may be obtained by going to the Richmond Police Station located on the lower level first floor of the City Building).  For your convenience, Police Accident Reports may also be accessed online at a cost of $12.00 by visiting the Buycrash website as authorized by the State of Indiana.  You may also visit the Police Department's Neighborhood Mapping website to access up-to-date accident details for free (including other details and trends for various incidents).

Other public records will be charged in accordance with Richmond City Ordinance No. 59-2010 or as allowed by state statute or as ordered by a court. Charges for copies and actual postage must be paid for prior to release of any copies (See the Copy Fee Schedule in accordance with City Ordinance No. 59-2010).

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• How long will it take for the City to provide me with the records I have requested?

 ♦ Under the Indiana Access to Public Records Act, there are no prescribed timeframes when the records must be produced by the public agency and generally records must be produced within a reasonable period of time, considering the facts and circumstances.  Charges for copies and actual postage must be paid for prior to release of any copies (See the Copy Fee Schedule in accordance with City Ordinance No. 59-2010).  Many public records may be accessed for free on the City’s Laserfiche website.

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