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Clerk

MISSION STATEMENT:

To maintain and preserve the recorded history of the City of Richmond and to make these documents readily available to the citizens of Richmond.

 RESPONSIBILITIES OF THE CITY CLERK

The Municipal Clerk is the historian for the entire recorded history of the City and is the oldest position of public servants in local government. In excess of 200 years of history is on file in our Office.   Municipal Clerks are the hub of government and is often the first point of contact with local government.  (link)

The Staff of the Clerk’s Office for the City of Richmond include the Clerk, Deputy Clerk and Ordinance Violations Clerk. The switchboard for City Offices was moved to the Clerk’s Office in 2004. All calls are answered in person and we “go the extra mile” to ensure the correct information is given to a citizen or they are forwarded to the appropriate government or outside agency.

The Clerk’s Office has three areas of concentration:

RECORDS MANAGEMENT:

The City Clerk files, tracks and archives:

  •  Ordinances 
  •  Resolutions
  •  Agreements 
  •  Contracts
  •  Meeting notices, agendas & minutes 
  •  Historic Documents

Richmond’s legislative history is available with Laserfiche on the City website  (http://www.richmondindiana.gov).

ADMINISTRATION:

  •  Administers Oaths of Office
  •  Prepares agendas, agenda packets and minutes for:
    •  Common Council 
    •  Richmond Power and Light Board of Directors 
    •  Board of Public Works and Safety
  •  Citizens can register to vote (form) & apply for absentee ballots (form)
  •  Animal Control Licensing
  •  Handicap Parking Permit (form)
  •  Residential Parking Permit (form)
  •  Alarm Permit (form)
  •  Bus pass
  •  Off-street Parking Pass

ORDINANCE VIOLATIONS BUREAU:

All Ordinance violation fines are paid in this office – parking, exterior maintenance, animals, etc. (insert schedule of violations)

MISCELLANEOUS:

  • Wedding ceremonies for Richmond residents can be performed on Wednesdays by
    appointment. Special arrangements are made for Military personnel.
  • Tours of the City Building are scheduled and organized through the Clerk’s Office (983-7230)